All Stanford student employees can only work a limited number of hours with the University. Before you accept any of our student jobs and again before your first day, make sure you meet the general requirements and that any conflicts with other University jobs have been resolved by the time you start your first day. Also, make sure you alert your supervisor and the Office Manager of any potential or current issues.

Paperwork Requirements

Item	Due	RCC	Tech	Summer	Dev/Web	Consultant
Contract	Immediately	Yes		Yes
Employee Application	Immediately	Yes	Yes	Yes	Yes	Yes
Social Security Number	Within 3 Days of First Day	Yes	Yes	Yes	Yes	Yes
University Housing Card	May 4, 2009 (for 2009-2010); May 7, 2009 (for Summer 2009)	Yes		Yes
I-9 (includes original legal documents)	Within 3 Days of First Day	Yes	Yes	Yes	Yes	Yes
SU-32/W-4/DE-4	After paperwork processed	Yes	Yes	Yes	Yes	Yes
SU-18	After paperwork processed	Yes	Yes	Yes	Yes	Yes
Direct Deposit	After paperwork processed

Complete and sign one of the following:

• Row RCC Contract and Row Auxillary Manager Agreement for 2009-2010
• Dorm RCC Contract for 2009-2010
• Grad RCC Contract for 2009-2010
• Summer Conference Technician Contract for 2008
• Summer Conference Coordinator Contract for 2008

Student Employee Application Paperwork

This is not the initial job application, but the form that is completed post-hire; see the Student Jobs page for job application procedures.

Download the following appropriate form. For your EmplID use 0 plus your SUID#. Make sure you list any current or previous Residential Computing/Libraries (SUL/AIR) or Stanford (SU) jobs in the appropriate section.

• RCC Employee Application (Undergrad RCC) | (Grad RCC)
• Consultant Employee Application
• Tech Employee Application
• Full-Time Summer Employee Application
• Part-Time Summer Employee Application
• Web Development and Editing Employee Application
• Non-Student Employee Application

University Housing Response Card

This requirement only applies to student positions with housing.

For non-Greek residences, submit a housing/draw application via Axess by the specified deadline above:

1. Select the Residence you are going to be in as your 1st and Only Choice.
2. If you are staffing in an All Frosh House OR do not know where you are going to be living next year, select "Any Coed Residence Hall"
3. Do not enter "Group Information" at this time, it will automatically be populated if it applies.
4. If you will be a Graduate or Co-terminal student, it will be your first year in graduate housing, and the system says you are ineligible (because it hasn't registered your new status yet), obtain a paper application from the Housing Office and turn it back into the Housing Office either in person or faxing it to them at (650) 736-1297. You should write on the form that you will be an "RCC" or that your roommate is an "RCC roommate of [your name]".
5. If you will be designating one roommate (where applicable):
   1. Have your roommate follow the same steps above.
   2. Send an email with your roommate's name and SUID (number, not username) to your manager.

Social Security Number

Each student must have a Social Security Number in order to work for the United States. If you are a U.S. Citizen, you should already have one. If you are an International student and do not have one yet, you will need to apply for one as soon as you accept the job offer.

Detailed directions on how to apply for an SSN is available from the I-Center.

You will need to contact your supervisor to obtain a signed letter to turn in with your SSN application.

I-9

Within three days of your first day on the job (usually the first day of training), the I-9 form must be turned in and you must show your original legal documents to our staff.

Be sure to bring the legal documents the prove your employment eligibility. Usually, American Citizens bring in one of the following:

1. Passport
2. Driver's License AND Social Security Card
3. Driver's License AND Birth Certificate

While, Lawful Permanent Residents bring in their Alien Registration Receipt Card.

And most other Foreign Students Authorized to Work in the United States bring in the following:

1. Unexpired Foreign Passport
2. I-94 Card
3. I-20 for Students on F-1 Visas OR DS-2019 (formerly IAP66) for Students on a J-1 Visa.

For a complete list of the acceptable employment eligibility documents please see page 2 of the I-9 form.

If you are an international student and do not have the appropriate documents, a great resource to visit is the I-Center Webpage for guidance on how to obtain employment eligibility.

SU-32/W-4/DE-4

These are your Federal and State Tax Forms, they can now be filled out through Axess once your employment eligibility has been verified. After turning in the other two forms and pending HR's review you'll be granted access to an Employee Information tab in Axess, which will be your gateway to all information concerning employment with the university. If you are already a university employee you should already have this tab in Axess. If this is your first job, or the only job you've had in the last couple of months, this tab will appear a few weeks after turning in the other two required forms.

SU-18

The SU Patent Agreement must be completed by every Stanford employee upon hire. You can find the form by logging into Axess under the Employee Information tab.

Direct Deposit

Complete this form if you would like your paycheck to be automatically deposited to a bank account. Having your paycheck directly deposited makes everyone's life easier, so we recommend that you fill this form out through Axess and it is subject to the same timeline as the SU-32/W-4/DE-4 forms (i.e. requires employment verification).

Job Description
Qualifications
Salary and Compensation
Requirements
How to Apply, Important Dates, & FAQs

The Matching Process

Current RCC Directory
Other student staff positions

Hiring Paperwork (for new hires)

Questions? Comments?
Send an email to hiring@stucomp.stanford.edu.